frequently asked questions (faq)
You're about to embark on the adventure of a lifetime, so we know you have some questions. We're here to answer them!
The quickest way to find out more is by checking...
... the list below (admissions, visa, etc.)
... the brochure (what programme entails what content - and who to contact on that)
... in during one of our live online info moments. The next ones will take place April 20th and April 26th (registration is obligatory). We look forward to welcoming you!
On-campus versus online classes?
We care about your safety! Therefore, you will receive regular updates on health and safety measures. In the 20-21 academic year we have alternated on a weekly basis between on-campus and online classes for all students. Find more information and latest updates on our dedicated webpage.
What are the travel requirements for Belgium?
When planning your journey to Belgium, make sure you have all the necessary documents with you and stay informed about travel requirements that apply at the time.
Please check the travel requirements regularly, but definitely one week before your departure as they may change at any time.
Where can I find additional information about COVID-19?
- Ministry for Foreign Affairs (travel advice)
- Governmental covid information page (travel requirements)
- Federal Public Service Public Health
- World Health Organization (global epidemiological information)
- European Centre for Disease Prevention and Control (epidemiological information for Europe)
- Institute for Tropical Medicine (general information for travellers
- Sciensano (guidelines from the Belgian government for handling people suspected of being infected with SARS-CoV-2)
- Website of the Belgian government
I am not a Belgian citizen but currently reside in Belgium. Can I get vaccinated here?
Depending on the type of city registration, you will automatically receive an invitation to get vaccinated here.
- If you are entered in the National Registry (if you have a national registration number), you will automatically get your invitation when your age group qualifies for vaccination.
- If you are registered as a border student, then you must get your vaccination in your own country. If you have a good reason to want vaccination in Belgium, you may contact the Belgian municipality where you live.
- According to EU regulations, both shots must be administered in the same country. Students who return home before their second shot is administered, will have to contact the relevant GP in their home country.
Where can I find additional information on vaccination?
KU Leuven pharmacy students have designed a very comprehensive webpage for anyone who has questions on vaccination: the page contains practical information, general information, details on the development of the vaccines, etc.
As a UCLL student, you can get a free PCR-test in the student test centre in Leuven for mild symptoms, after a risk contact or after arrival in Belgium from a red zone.
More information and how to book an appointment can be found here.
Tuition fees and scholarships
Where do I find tuition fee rates?
Please visit https://www.ucll.be/international/degree-programmes-home/tuition-fees for the current tuition fee rates.
If next year’s rates are not published yet, it means that they are not available yet. You can find an indication of all tuition fees in our international brochure.
Does UCLL offer any scholarships to international students?
No, we don’t. However, when you have a look at our tuition fee rates, you will notice that our programmes are very moderately priced, so you will receive quality education at a reasonable price!
When do I pay the tuition fee?
You only pay the tuition fee upon student registration. You will receive further instructions then.
Students with a Blocked Account do not need to pay their tuition fee upon registration, since it is included in the Blocked account.
About our partners and association KU Leuven
What is the difference between UCLL and KULeuven
UCLL is a University of Applied Sciences and a member of the KU Leuven association. This means that KU Leuven is our umbrella (overarching) university.
UCLL is a university of applied sciences offering professional (advanced) bachelor’s degrees and postgraduate certificate programmes. KU Leuven is an academic university offering academic bachelor’s, master’s, doctorate programmes.
What is the level of the Advanced Business Management programmes?
They are specialised bachelor’s programmes, we call them “advanced bachelor’s programmes”, not postgraduate or master’s programmes.
Because we have partnerships with a number of international universities, you can pursue a master’s or postgraduate degree (abbreviated track) with any of these universities, see https://www.ucll.be/international/degree-programmes/master-studies-abroad
Where do I find the admission requirements?
We have a dedicated webpage where you find the general admission requirements and information about diplomas/degrees and accepted language tests and in which cases such language test can be waived.
How can I apply for a degree programme at UCLL?
Go to https://www.ucll.be/international/degree-programmes-home/online-application and follow the steps that will take you to the online application.
Which diploma or degree do I need?
... to enrol in the Advanced Business Management programmes
For our Advanced Business Management (ABM) programmes, you must have earned a bachelor’s or undergraduate degree.
Our ABM programmes are – what we call – advanced bachelor’s programmes, specialising in a particular area. Our programmes specialise in “International Management” and “Design Thinking & Innovation”.
...to enrol in the International Educating Class (IEC)?
In order to qualify you must have earned a bachelor’s or undergraduate degree.
... to enrol in the Advanced Bachelor Global Citizenship and Development programme?
In order to qualify you must have earned a bachelor’s or undergraduate degree.
How can I pay the application fee?
You must pay the tuition fee by bank transfer, go to https://www.ucll.be/international/degree-programmes-home/online-application for detailed information. Read the information under “Help with your application”, section “pay application fee”. Payment by credit card is not possible.
Do I have to send original or certified copies to your university?
You will find the answer on https://www.ucll.be/international/degree-programmes-home/application-degree-programmes
- Step 1: submit the online application
- Step 2: send certified copies to UC Leuven-Limburg, Admissions Office, Geldenaaksebaan 335, B-3001 Heverlee, BELGIUM
have your university or school confirm your degree and grades by email to admissions [at] ucll.be
deliver the original diploma/certificate to the reception desk at the above address (if you or a relative live in the neighbourhood). In this case, we will assess the document and let you know when to pick it up again.
Never send any originals by post or courier, we don't either!
I want to enrol in a Dutch-language programme but I do not speak Dutch ?
If you want to take Dutch-spoken courses, you must have achieved the required level of Dutch language proficiency before you can be admitted.
- Our associate degree programmes require a B1+ level of Dutch
- Our bachelor programmes require a B2 level of Dutch
- For detailed information, go to Toelatingsvoorwaarden (in Dutch)
I want to apply for the Advanced Bachelor’s programme in Global Citizenship and Development. What should I do?
- Check the application requirements for our advanced bachelor’s programmes on
- Submit an online application
Our Admissions office will assess diploma and language requirements.
- Fill out the candidate form on
This form will serve as the basis for the selection process by the programme.
When you are approved by Admissions and by the Programme, you can start your preparations for this unique yet challenging programme
I don’t know how to start an online application.
On https://www.ucll.be/international/degree-programmes-home/online-application you will find an item ‘Help with your application’.
Read it attentively and if you don’t find the answer to a specific question, please email a screenshot of the page where you are stuck to admissions [at] ucll.be and we will try and help you!
What should I write in my motivation letter and how long should it be?
Your motivation letter (between 200 and 400 words) would ideally be about:
- your aspirations
- your ambitions
- your past achievements
- and how it links to your choice of study.
You can also add your resume (optional).
Admission letter, visa application
When do I receive my Admission Letter
After you have been informed by email that you are admitted into UCLL, you will receive instructions to download your admission letter in your online application within three weeks.
I cannot download my Admission Letter.
There might by several reasons why you can’t find your admission letter:
- Did you fill in the questionnaire? If so, the grey button “Download Admission Letter” should darken and become clickable.
- Look at the “Downloads” folder on your computer.
- Try another browser and click “download admission letter” again.
Which visa do I need to study in Belgium?
You must apply for a visa type D: long-term student visa (12 months). Check the links on our website for all information: https://www.ucll.be/international/student-services/student-visa-belgium
When do I start with my visa application?
As soon as you are admitted, you can start your visa application. Don’t wait too long gathering all required documents, as the visa procedure might take several months.
Where can I apply for a visa?
Go to https://diplomatie.belgium.be/en/services/embassies_and_consulates to find out where and how to apply for a student visa.
Is UCLL private university (ART 9) or recognized by the public authorities (ART 58)?
UCLL falls under article 58 as it is a higher education institution that is organized, recognized or subsidized by the public authorities (law of 15.12.1980).
What is a Blocked Account?
During the application process for a student visa, you will have to prove your financial capability to take care of your living expenses for each study year in Belgium.
UC Leuven-Limburg can assist you by offering a so-called "blocked account proposal" (BAP).
Go to https://www.ucll.be/international/student-services/student-visa-belgium > step 2 Blocked Account for more information.
Do I have to use the Blocked Account option?
No, it is not required at all. However, it is a safe and secure way to proof your financial means and will speed up your visa procedure.
How much money do I have to transfer if I use the Blocked Account option?
The amount varies depending on the programme that you choose. A Blocked Account always includes:
- Tuition fee of your programme
- 700 euro monthly instalment x 12 months
- Start-up fee
Do I have to open a Belgian Bank account to receive the Blocked Account instalments?
Yes, you must open a Belgian Bank Account. Before you head to a bank of your choice, you must have a document called “Annex 15“ which is issued by the City Office.
Before you can register with the city you must have a permanent address (student room) to be proven by a rental agreement. You will receive additional practical information upon arrival.
When are the instalments paid?
The instalments are paid at the end of the month, e.g. the November instalment will be paid at the end of October and so on.
For exact dates check our intranet (after student registration): https://intranet.ucll.be/en/node/36603.
I am admitted at UCLL. How do I register as a student?
The last step before starting as a UCLL student, is to complete your student registration.
This is an entirely online procedure that we will guide you through.
- First-semester registration: 15 August until 30 October 2021
- Second-semester registration: 15 January until 15 March 2021
I registered as a student at UCLL, but I changed my mind. How do I de-register?
You can deregister at any time. However, please be aware of the consequences about reimbursement of tuition fee, and so on.
Send an email to:
- Leuven campuses: inschrijvingen.leuven [at] ucll.be
- Limburg campuses: barbara.simons [at] ucll.be (Barbara Simons)
Registration at City Office
How do I register at the City Office?
After student registration at UCLL, and when you have found a permanent residence (student room) you must register at the City Office.
Check our intranet (after student registration) for all details: https://intranet.ucll.be/en/node/36475.
How do I apply for student housing?
Finding a student room is your own responsibility. Nevertheless, Association KU Leuven's Housing Service is always happy to help you sort things out.
Find all details and links to the housing database on our website: https://www.ucll.be/international/student-services/housing/housing-leuven
Does UCLL have its own residence halls?
No, UCLL does not have its own residence halls. However, a certain amount of rooms in KU Leuven residence halls are reserved for UCLL students.
You can find all information on https://www.kuleuven.be/english/life-at-ku-leuven/housing/find-housing/students/residences.
Do I need to subscribe to a Belgian Health insurance?
Yes, all residents of Belgium, Belgian nationals or otherwise, are required by law to be covered by a health insurance policy.
If you are an international student, first check if your local health insurance covers medical costs in Belgium. If not, you must sign up for a Belgian health insurance of your choice, as it is not taken care of by our university.
Which health insurance do I need to subscribe to?
You sign up for a health insurance with adequate coverage in Belgium. We’ve listed some health insurance companies for you: https://www.ucll.be/international/student-services/health-insurance.
Is health insurance expensive in Belgium?
No, it’s not expensive at all. Take a look at the company’s website for a detailed price overview: https://www.ucll.be/international/student-services/health-insurance.
Without insurance coverage, the costs of medical care can quickly spiral out of control. On average, 75% of the official rates of (Belgian) medical expenses are reimbursed.